MHA Annual Conference | Health & Safety Plan

MHA Annual Conference | Health & Safety Plan

The health and safety of everyone attending our Annual Conference in Washington, D.C. is our top priority. As we plan for our in-person guests, we are following industry-wide standards and requirements from federal and local authorities.

Here are the basic plans for all:

  • Vaccine requirement: All MHA staff, in-person attendees, and speakers must provide proof of being fully vaccinated against COVID-19 with a vaccine approved or authorized by the World Health Organization or FDA.
  • Self-assessments: Everyone who attends our conference is expected to do a simple self-assessment for COVID-19 symptoms every day, and if they experience symptoms, they should not attend. Please consider a rapid test if you have symptoms or schedule an appointment at a nearby testing site like samedayhealth.com.
  • A cloth mask will be provided to each attendee and disposable masks are available at registration upon request; Masks are encouraged 
  • Hand sanitizer will be widely available throughout the hotel and meeting space.

Despite these precautions, a COVID infection is still possible and MHA assumes no responsibility for your health during or after this Conference.  If you have any concerns about whether, given your personal health condition, it is safe for you to attend this event, we urge you to contact your primary care physician.

Vaccination Verification with EventScan

BEFORE YOU ARRIVE

Save time in line! Verify before the meeting with EventScan

Vaccine verification: (MHA) has engaged EventScan to allow attendees to provide verification of COVID-19 vaccination status in advance of the conference. All attendees must be fully vaccinated against COVID-19 to attend the conference in Washington, D.C.

You can use a link that will be provided to you to upload proof of vaccination showing the final dose received on or before June 7, 2022. There is no cost for any attendee to use EventScan for this event and all submissions are confidential and stored on a HIPAA-compliant server for security and privacy purposes. EventScan retains data for only 30 days past our event date (unless specified otherwise by local or state health authorities).

Complete a self-assessment: We encourage you to conduct a COVID-19 self-assessment using the CDC’s COVID-19 Self-Checker. If you have any symptoms, please do not attend the event. We encourage you to take a rapid test if you have symptoms or schedule an appointment at a nearby testing site like samedayhealth.com. If you test positive, please text MHA staff at 202-669-8035 or report to the registration desk. 

WHEN YOU ARRIVE

Conference registration: Registration is located at the Hyatt Regency (400 New Jersey Ave. NW, Washington, D.C. 20001). If attending Pre-Conference Day on Wednesday, June 8, visit the registration desk on the 11th floor. For the main conference, visit the registration desk on the Ballroom level, where MHA’s Annual Conference is being held. 

Vaccine verification: If you do not use EventScan to verify your vaccination status in advance, you must provide proof of vaccination against COVID-19 in person at registration prior to attendance.  

DURING CONFERENCE 

Take the necessary precautions: Please comply with CDC COVID-19 health and safety guidelines throughout the event. Wash your hands often, use our sanitizer stations, cover your cough or sneeze in the nook of your elbow, and do not enter the event if you have symptoms.

Allowing for social distancing: All meeting rooms will be set up to comply with local distancing and capacity guidelines. 

Complete a self-assessment: We ask you to conduct a COVID-19 self-assessment using the CDC’s COVID-19 Self-Checker. If you have any symptoms, please do not attend the event. We encourage attendees to take a rapid test* if you have symptoms, or schedule an appointment at a nearby testing site like samedayhealth.com. If you test positive, please text MHA Staff at 202-669-8035.

*MHA staff has some rapid tests onsite – text above number if needed

Ongoing monitoring: We will continually monitor health and safety measures throughout the conference to ensure compliance and safety.

THANK YOU

Our health and safety plan is designed to create the best event experience possible, one where you can safely and effectively learn, network and do business. We hope the information above answers any questions you may have.

We cannot wait to welcome you to the MHA Annual Conference at the Hyatt Regency Capitol Hill in Washington, D.C.

Please reach out to Stuart Allen, MHA chief marketing and advancement Officer, at sallen@mhanational.org.